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E.
ALL OFFICERS AND COMMITTEE MEMBERS MUST CONDUCT THEMSELVES IN A
FIDUCIARY MANNER.
F.
DUTIES OF OFFICERS:
1.
PRESIDENT SHALL HAVE GENERAL SUPERVISION OF THE ASSOCIATION AND
SHALL PRESIDE AT MONTHLY MEETINGS. ADDITIONALLY,
THE PRESIDENT SHALL ACT AS THE LIAISON BETWEEN THE SRVRA AND THE
PLANTATION AT LEESBURG HOA.
2.
VICE PRESIDENT SHALL ASSUME THE DUTIES OF THE PRESIDENT IN
THE ABSENCE OF OR THE INABILITY OF THE PRESIDENT TO
PERFORM DUTIES.
3.
SECRETARY SHALL KEEP AND MAINTAIN THE MINUTES OF MEMBERSHIP
MEETINGS. THE SECRETARY
SHALL ALSO MAINTAIN AND KEEP CURRENT NAMES AND GENERAL
INFORMATION OF ALL MEMBERS. (INFORMATION TO BE PROVIDED BY THE
MEMBERS THEMSELVES.)
1.
4. TREASURER IS THE CUSTODIAN OF THE
ASSOCIATION’S FUNDS.
IT IS THE TREASURER’S
RESPONSIBILITY TO KEEP RECEIPTS AND TO SUPERVISE THE DISBURSEMENT OF
FUNDS. THIS
OFFICER SHALL KEEP PROPER FINANCIAL RECORDS AND GIVE A REPORT AT THE
MONTHLY MEETING.
Ø
In
case of sickness, resignation or other reason for failure to perform
duties, the offices of Vice-President, Secretary or Treasurer may be
filled by nomination from the floor at a residents meeting
G.
FUNCTIONS OF COMMITTEES:
1.
SOCIAL: ORGANIZING FUN ACTIVITIES, PARTIES AND EVENTS.
2.
DECORATING: MAKING, OBTAINING, DESIGNING DECORATIONS FOR THE SABLE
RIDGE ENTRANCE.
3.
SUNSHINE: WELCOMING NEW RESIDENTS, GETTING INFORMATION TO NEW
RESIDENTS, SENDING CARDS, FLOWERS, ETC. AS DEEMED APPROPRIATE.
4. E.D.S.:
H.
NOMINATION AND ELECTION OF OFFICERS:
ELECTION OF OFFICERS SHALL BE FINALIZED EACH
FEBRUARY. IN NOVEMBER, THE
PRESIDENT SHALL APPOINT A NOMINATING COMMITTEE WHICH WILL BE RESPONSIBLE
FOR THE NOMINATION FORM TO BE GIVEN TO EACH MEMBER HOUSEHOLD.
THE COMMITTEE WILL ENCOURAGE MEMBERS TO SIGN UP FOR POSITIONS.
MEMBERS SHOULD PUT THEIR NAMES ON ANY OFFICE THEY ARE INTERESTED IN
HOLDING AND RETURN THE FORM AS INSTRUCTED.
IF THERE ARE NO VOLUNTEERS FOR AN OFFICE, THE NOMINATING COMMITTEE
WILL RECRUIT NOMINEES FOR THE FEBRUARY ELECTION.
I.
OFFICIAL RECORDS:
1.
FINANCIAL RECORDS MUST BE REPORTED AT LEAST EVERY THREE MONTHS, IF
NOT MONTHLY.
2.
MINUTES OF THE MEETINGS WILL SERVE AS IMPORTANT DOCUMENTATION OF
CHANGES IN GUIDELINES. THE
MINUTES SHALL CONSIST OF REPORTS FROM OFFICERS AND COMMITTEES,
REPORTS ON SPECIAL PROJECTS AND MOTIONS BEFORE THE FLOOR.
3.
NAMES, ADDRESSES, PHONE NUMBERS AND E-MAIL ADDRESSES OF ALL MEMBERS
END
Rev. 8/2/06-1
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